Make every rental
deduction count.

A clearer picture.
Better-informed decisions.

Review your recorded rental activity in one place. See spending, hours, and mileage together, then dig into the details that need your attention.

• Switch between properties
• See what you have recorded this year
• Prepare your records for tax-time review

Run your rental with a clearer view of the numbers behind it.

You did it.
Prove when you worked.

Keep the date the work happened separate from the date you recorded it.

Timer entries preserve their start and stop times. Later entries can say what they were based on (a calendar, a PMS log, messages, memory) instead of pretending every entry was made on the spot.

• Activity date + a timestamp from when you logged it
• Person, property, task, and duration
• Timer times or “based on” context in your exports

Build the activity history behind a conversation about material participation.

You bought it.
Prove your purchase.

A receipt in your camera roll isn’t much help if you can’t remember what it belonged to.

Keep the amount, vendor, property, category and receipt together. DeductFlow records when the expense and its file arrive, and keeps their history if something changes later.

• See spending by category and property
• Attach a receipt photo or file
• Export the detail for your CPA

The expense stays with the receipt, and DeductFlow preserves the history behind both.

You drove it.
Prove your trip.

Miles alone don’t tell much of a story. Six months later, “I think that was a supply run” is not much of a mileage record.

Keep the trip date, route, property and business purpose together, plus whether the distance came from Google Maps or was entered manually. If you override a Maps distance, DeductFlow keeps the original figure too.

• Log the trip while you remember it
• Maps or manual: the distance source stays on the record
• Review rental mileage by property and year

Give your CPA the details to evaluate eligible rental travel expenses.

See what came in.
Know where it came from.

Connect Hospitable to import completed Airbnb stays into your rental income records. Add other income with platform totals, individual entries, or CSV imports, then review it alongside your costs.

• Hospitable integration for Pro and trial accounts
• Match listings to your DeductFlow properties
• Track income by platform and review monthly revenue

Less retyping. A clearer picture of what each property earns. Direct and other-channel bookings still need another entry method.

Your study.
Part of the bigger picture.

Keep your cost-segregation study with your property records. Record the bonus depreciation amount from your study and review its illustrative tax value with your CPA.

• Store study documents with the property
• Record the amount from your study
• Review estimates using your selected tax bracket

Keep the supporting study close to the numbers it informs, not in a forgotten folder.

The people you pay.
The work behind each payment.

Track employees and contractors alongside your rental records. Keep payment dates, amounts, and the work performed together, so you can explain what each payment covered.

• Keep team members organized by property
• Log payments and work performed
• Review year-to-date totals by worker

Keep the detail behind your labor costs ready for review.

Big purchases.
A longer-term record.

Track your building, improvements, furniture, and appliances in one asset schedule. Keep cost basis and placed-in-service dates with the depreciation details your CPA needs to review.

• Organize assets by category
• Keep cost basis and service dates
• Review annual depreciation and remaining values

Keep long-lived rental investments in view beyond the year you bought them.